Administrator, Public Affairs
Temporary; approximately 6 months with possibility of extension.
April 24, 2019
The Alberta Medical Association is recruiting for a full-time temporary position of Administrator for our Public Affairs Branch. This is a temporary role for about six months with a possibility of extension.
Why work for the AMA?
At the AMA, we take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. We seek employees who understand and realize value in what they are doing and are personally committed to their roles within the AMA.
Position Overview
In support of all branches of the AMA, Public Affairs is responsible for member communication and engagement, media relations, government affairs and public advocacy/relations. Our role is to serve as internal consultants, helping the AMA to achieve its strategic and business objectives.
Reporting to the Assistant Executive Director of Public Affairs, the administrator provides support for:
AMA award programs: Manages logistics of the program including the annual promotion cycle and committee coordination (scheduling, agenda preparation, minute taking and writing, expense claims).
AMA’s tracker survey: Coordinate and distribute surveys three times annually (plus any ad hoc surveys as led by the AED).
Annual general meeting: Support the AMA’s AGM including monitoring annual calendar with executive office; issuing call for documents; compiling submitted documents into professional report; ensuring appropriate proofreading and sign off; distributing final product to Executive office and ensuring that the AGM notice and report are sent to members on schedule by email.
Website administration: Monitor home page news feed and archive expired entries; adding new events; releasing and publishing approved web content; creating simple news pages; adding and taking down career pages; posting albertapatients.ca newsletters; adding new recipients and making annual updates to the award pages.
Public Affairs team: Working closely with team members to complete PA responsibilities such as: President’s Letter, proof reading, distributing News for Docs, vacation coverage, formatting speaking notes; coordinating member engagement events.
Photography Sessions: Coordinate photo shoots with the AMA photographer, tracking and maintaining registry of consent forms.
Corporate materials: Coordinate corporate stationery supplies with printer; support Executive Office with promotional materials; maintain relationship with printer/mail house/Canada Post; and support mail outs as required.
Experience and Education
- Two-year college business, administrative or related diploma.
- Two-to-five years of office administrative experience.
- Experience with Microsoft Word, Windows, PowerPoint and Excel.
- Experience with taking and drafting minutes is essential and must be accompanied by excellent proofreading, attention to detail, grammar and writing skills.
- Experience with posting to and maintaining basic website pages and working with customer relationship management databases are assets.
Skills
- Must have excellent communication and strong organizational skills.
- Exceptional ability with written language, grammar, attention to detail.
- Capable of assuming responsibility and responding to the demands of work challenges, deadlines and change.
- Ability to identify and analyse problems and present solutions.
- A willingness to take direction but also work without supervision or direction.
- A willingness to work in a team environment and with colleagues throughout the organization.
- Ability to take satisfaction in coordinating and performing administrative tasks.
- Demonstrate discretion and ability to handle confidential information.
Who are we?
The AMA advances patient-centered, quality care by advocating for and supporting physician leadership and wellness. Alberta’s physicians and the AMA are committed to Patients First®. For more information on the AMA please browse our website at www.albertadoctors.org.
How to apply
Please submit a cover letter with full job title and résumé, in confidence, before the end of the day on May 3 to:
Human Resources
Alberta Medical Association
E-mail: resumes@albertadoctors.org
This position will remain open until May 3 or until a suitable candidate can be found. We thank all applicants, however only those selected for an interview will be contacted. Your résumé may be used for other vacancies.
