Administrative Assistant Policy and Negotiations

October 13, 2017

Are you a well-organized motivated team player, with strong communication skills?

Do you want to support Alberta doctors in their provision of quality health care in our province?

If you're up for a challenge, the Alberta Medical Association is recruiting for a full-time Administrative Assistant, Policy and Negotiations position for our Health Economics branch. At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed.

The AMA is the official voice of the medical profession in Alberta. It stands as an advocate for its physician members and provides them with leadership and support in the provision of quality health care. For more information on the AMA please visit our website at www.albertadoctors.org.

Position Overview

The Health Economics (HE) branch supports physicians through compensation strategy and policy development on behalf of Alberta physicians. This position will be a part of the Administrative team within our Health Economics branch. We are looking for a well-organized, motivated team player, with strong communication skills and the ability to prioritize and multi-task.

As the Administrative Assistant, Policy and Negotiation, you will:

• Demonstrate senior administrative skills: Effectively and pro-actively support the Director, Contract Negotiations and the Senior Health Economist; including calendar management, travel arrangements, booking meetings and preparing materials.
• Effectively support committees: Support various stakeholder driven committees; this may include preparing agendas, attending meetings and taking minutes that identify action items and key issues. You will also ensure that committee meetings and member expenses are entered and approved for timely payment.
• Prepare correspondence/documents: Utilizing superior writing and Microsoft skills to draft various documents and correspondence including letters, memos, meeting minutes, and reports for committee and board meetings.
• Build Relationships: Establish and maintain positive working relationships, both internal and external, to achieve the goals of Health Economics branch and the AMA. This position requires continuous contact with all AMA staff, AMA members, the Board of Directors, our Senior Management Team, and high level external stakeholders.
• Organize and manage priorities: Set priorities, develop a work schedule, monitor progress and track details, data, dates, information and activities. Oversee document tracking logs and filing for the Director, Contract Negotiations. Must be capable of proactively managing the areas of responsibility under this position and assume responsibility and respond to the demands of work and change priorities quickly.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and identify solutions that enhance AMA’s service to physicians. You will participate in a team environment, involving such things as cross coverage for other HE administrative staff and working closely with the HE Coordinator.

Education and Experience 

• Minimum 2 years post-secondary diploma with a major in business or administration. 
• 3-5 years of senior administrative experience in a professional office environment. 
• Must have experience with coordinating meetings and taking minutes (including action items, responsibilities and summary of discussions that took place. Strong writing skills required) 
• Experience working with Microsoft Office including, Word, PowerPoint, Outlook and Excel is required. Experience with other spreadsheet software would be an asset. 
• An equivalent combination of education and relevant experience will also be considered.

Skills

• Must have above average communication and organizational skills, administrative ability and work ethic. 
• Exceptional teamwork skills. Able to be an effective and supportive member of the Health Economics team. 
• Strong interpersonal skills. Managing and maintaining positive relationships is critical to this position. 
• Must have excellent judgment and discretion. Be capable of assuming responsibility and responding to the demands of work challenges. 
• Have a willingness to take direction but also be able to work with minimal supervision or direction.

How to Apply

Please submit a cover letter with full job title and résumé, in confidence, before 5 p.m. on October 27 to:

Human Resources
Alberta Medical Association
Fax: 780.482.5445
E-mail: resumes@albertadoctors.org
 
This position will remain open until October 27 or until a suitable candidate can be found. We thank all applicants, however only those selected for an interview will be contacted. Your resume may be used for other vacancies.