Proposed Amendments to AMA Bylaws

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Questions about the Proposed Amendments to AMA Bylaws? Please contact Cameron Plitt (cameron.plitt@albertadoctors.org).

Memorandum

Date:  July 22, 2021
To: Alberta Medical Association Members
From: Dr. Brock Debenham, Chair, Committee on Bylaws
Subject: Proposed changes – AMA Bylaws


On behalf of the Committee on Bylaws, we respectfully submit the following proposed changes to the AMA Bylaws for approval by the membership at the Annual General Meeting.

Conduct of Elections: AMHSP Physician Delegates

  • Currently, the bylaws require the Board to determine the timing of elections for AMHSP Physician Delegates. 
  • To ensure elections need not be delayed until the next Board meeting it is recommended that the timing for election of AMHSP Physician Delegates be determined by the Executive Director instead of the Board.

Proposed wording

Present wording

37.1

Election for AMHSP Physician Delegates to the Forum from the AMHSP Arrangement Representatives shall be under the management of the Executive Director and shall be held at such time as shall be determined by the Executive Director.

37.1

Election for AMHSP Physician Delegates to the Forum from the AMHSP Arrangement Representatives shall be under the management of the Executive Director and shall be held at such time as shall be determined by the Board.

Nomination process for Members elected to the Nominating Committee by the AGM

  • The AGM elects four members to the nominating committee. With the AGM being held virtually it was felt that undertaking a call for nominations in advance of the AGM would be a more pragmatic and efficient process. The vote, if required, would still be conducted at the AGM. 

Proposed wording

Present wording

39.0

Conduct of Elections: Speaker, Deputy Speaker, Members elected to the Nominating Committee at the AGM, Representatives to CMA General Council, Members Emeritus and Honorary Members.

39.0

Conduct of Elections: Speaker, Deputy Speaker, Representatives to CMA General Council, Members Emeritus and Honorary Members.

39.4

At least sixty (60) days before the AGM a call for nominations for Members to stand for election to the Nominating Committee at the AGM and a notice stating the deadline for receipt of nominations, date of election and a nomination paper shall be sent by Mail to each Member entitled to vote.

Aligning with Canadian Medical Association Bylaws

  • Last year, the responsibility for the Representative Forum to elect the Alberta CMA Board Member was removed to align with CMA Bylaws (Divisions no longer elect CMA provincial board members).
  • Article 27.2 has similar language and should also have been removed at that time. This change corrects that oversight.

Proposed wording

Present wording

27.2

The Nominating Committee shall nominate from the Members of the Forum, and the Forum will elect from their number, the representatives to the Board of Directors of the CMA.

27.2

The Nominating Committee shall nominate from the Members of the Forum, and the Forum will elect from their number, the representatives to the Board of Directors of the CMA.

Filling of Zone positions if a Delegate is unable to attend

  • Currently, if a Zone Delegate is unable to attend a meeting of the RF, the bylaws require the ZMSA President to recommend an alternate to the Executive Director and the Board to approve the alternate.   
  • There rarely is enough time for that process to occur and in practice, the member identified by the ZMSA President simply serves as the alternate with the right to vote at that meeting.  
  • The proposed changes codify the current practice.

Proposed wording

Present wording

13.7

If a Delegate that has been elected from a Zone is unable to attend a meeting of the Forum the ZMSA President of the Zone shall appoint an alternate to attend that meeting and the alternate shall have the right to vote at that meeting of the Forum.

13.7

If a Delegate that has been elected from a Zone is unable to serve as a Delegate for the remainder of their term, the ZMSA President of the Zone may recommend to the Executive Director an alternate, the appointment of which alternate to the Forum shall be within the sole discretion of the Board. If appointed, the alternate may exercise all the powers of a Delegate until the next set of elections for zonal delegates, as determined by the Board.

Filling of Temporary Vacancies for Zone Roles

  • The current bylaws require the entity which elected the RF Delegate to fill the vacancy.
  • For Zone Delegates, that body is the zone membership, and the election process takes place once per year. If a vacancy occurs in the interim, our practice has been for the ZMSA President to select a member to fill the vacancy until the next set of Zonal/Regional elections occur. 
  • The proposed changes codify the current practice

Proposed wording

Present wording

12.13

When a vacancy occurs:

12.13

When a vacancy occurs:

(ii)

in respect of Delegates from Sections, Past Presidents, PARA, MSAs and the College, the entity which elected the Delegate may elect another one to fill the vacancy, or if appointed, the entity which appointed the Delegate may appoint another one to fill the vacancy.

(ii)

in respect of Delegates from Sections, Zones and Past Presidents, the entity which elected the Delegate may elect another one to fill the vacancy, or if appointed, the entity which appointed the Delegate may appoint another one to fill the vacancy.

(iii)

in respect of Delegates from a Zone, the ZMSA President from that Zone shall appoint another one to fill the vacancy until the next set of elections for zonal delegates. Any Delegate appointed in accordance with this section shall have the right to vote at meetings of the Forum.

12.14

When a Delegate is elected to the Board:

12.14

When a Delegate is elected to the Board:

(ii)

in respect of Delegates from Sections and Past Presidents, the entity which elected the Delegate may elect another one to fill the vacancy, or if appointed, the entity which appointed the Delegate may appoint another one to fill the vacancy; and

(ii)

 

in respect of Delegates from Sections, Zones, and Past Presidents, the entity which elected the Delegate may elect another one to fill the vacancy, or if appointed, the entity which appointed the Delegate may appoint another one to fill the vacancy.

(iii)

in respect of Delegates from a Zone, the ZMSA President from that Zone shall appoint another one to fill the vacancy until the next set of elections for zonal delegates. Any Delegate appointed in accordance with this section shall have the right to vote at meetings of the Forum.

Editorial Amendments

  1. The AMA Committee on Bylaws undertook a thorough review and made a number of non-substantive changes to the bylaws including:
    • Cover page title – legal name is “The” Alberta Medical Association
    • Updated references to “articles” versus “sections” to be consistent throughout
    • Added “AMA” to the definition of Association
    • Added a definition for “MSA”
    • Capitalized various defined terms throughout the document like “Mail”, “Writing”, “Member”, etc.
    • Updated lists with consistent use of semicolons
    • Renumbering various sections to accommodate proposed changes
    • Applied a consistent use of in-text numbers e.g., three (3)

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